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Title
Text copied to clipboard!Municipal Officer Assistant
Description
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We are looking for a motivated and organized Municipal Officer Assistant to join our dynamic municipal team. As an assistant, you will play a key role in ensuring the smooth operation of municipal services by supporting officers in their daily tasks. You will be responsible for administrative coordination, managing official documents, communicating with citizens, and assisting in the implementation of local policies.
The position requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively in a demanding environment. You must demonstrate discretion, professionalism, and excellent verbal and written communication skills. A good understanding of local administrative procedures and office software is essential.
Your duties will include preparing municipal council meetings, drafting minutes, managing administrative files, following up on citizen requests, and supporting community projects. You will also collaborate with various municipal departments and represent the administration to the public.
This position offers a unique opportunity to actively contribute to local life and gain valuable experience in the public sector. If you are passionate about serving the community and want to grow in a structured and stimulating environment, this role is for you.
Responsibilities
Text copied to clipboard!- Assist municipal officers in daily tasks
- Prepare and organize municipal council meetings
- Draft meeting minutes and reports
- Manage administrative files and archives
- Respond to citizen inquiries
- Coordinate communication between municipal departments
- Participate in the implementation of local policies
- Support community projects
- Handle front desk and phone reception
- Ensure compliance with administrative procedures
Requirements
Text copied to clipboard!- Degree in public administration or related field
- Experience in an administrative role preferred
- Excellent written and verbal communication skills
- Proficiency in office software (Word, Excel, Outlook)
- Ability to work both independently and in a team
- Strong organizational and administrative skills
- Discretion and confidentiality
- Knowledge of local government operations
- Ability to multitask effectively
- Initiative and public service mindset
Potential interview questions
Text copied to clipboard!- What is your experience in public administration?
- How do you manage priorities in a multitasking environment?
- Have you ever organized official meetings?
- How do you handle a dissatisfied citizen?
- What are your administrative writing skills?
- Are you comfortable with municipal IT tools?
- How do you ensure information confidentiality?
- Do you have knowledge of municipal regulations?
- How do you collaborate with different departments?
- Why do you want to work in the public sector?
